Processing of personal data
We at OSTP take care of your privacy and you should be able to feel secure when entrusting your personal data to us. The purpose of this policy, based on current data protection legislation, is to make you aware of how we process your personal data. What we use them for, who may view them and under what conditions, and how you can safeguard your rights. It also give instructions for what responsibility you have when provide us with your personal data.
OSTP has an internet-based recruitment tool for open applications and job applications. The OSTP group uses this tool globally to conduct some of its recruitment activities and to provide job opportunities. The main reason why we process your personal data is to fulfil our obligations towards you during recruitment activities. Please find country specific contact information for vacancy in bottom of this message.
We may contact you during recruitment activities for more information.
OSTP is a data controller, which means that we are responsible for the processing of your personal data and for ensuring that your rights are safeguarded. But you as registrar of personal data in the recruitment tool is responsible for the data you register, that it is correct and not including information you are not prepare to share according to guidelines in this policy.
What personal data do we process?
We only process personal data where there is a legal basis for this or with agreement from you. We do not process personal data unless this is necessary for the fulfilment of obligations in accordance with agreements and the law. Examples of personal data you need to provide us in the recruitment tool is what job that you endeavour, contact information, CV and personal letter. This information is needed in order to fulfil our obligations. We can also collect other personal data during recruitment process as for an example information obtained from interviews, examinations or employment references.
Information that you give without being requested to do so and which you provide voluntarily we will process only on the basis that we do not handle more personal data then that is necessary for the purpose, and we always endeavour to use the least sensitive information when sharing the information within OSTP group.
We also will contact you and request that you update your personal data on a regular basis so we can inform you about other job offers which may be of interest to you.
How do we gain access to your personal data?
When you look for a vacancy and use our recruitment tool you will need to provide the personal data requested in the application. You will have the right on your own initiative to access, modify, supplement or update your personal data included in recruitment tool.
You always have the right to withdraw your consent at any time. In such case, we will no longer process your personal data or obtain new data. Note that withdrawing your consent means we are unable to fulfil any obligations we have towards you.
Do we share your personal data?
Your personal data may be shared among OSTP functions as Human Resources and other functions within OSTP Group, as well as third parties, necessary in the recruitment process. Third party can be a reference person you refer to or legal authorities etc.
Since OSTP is a company acting around the globe and the application is used globally in connection with recruitment processes within the OSTP Group, your personal data may be transferred across national borders to OSTP entities in other countries within and outside EU/EES. OSTP will take any security actions it deems appropriate to protect your personal data from unauthorized access. We also will comply with applicable rules for the data being collected and their use. Each local OSTP company will be responsible for management and confidentiality of your personal data.
Are your personal data processed in a secure and satisfactory way?
We ensure that your personal data are processed in a secure way, the basic condition is that only employees and other persons within the organisation who need the personal data to carry out their work duties have access to them. As regards sensitive personal data, we have setup authorisation controls, which means there is a higher level of protection for your sensitive personal data.
As user of the recruitment tool it is your responsibility to ensure that the computer you are using for register your personal data is adequately secure and protected. Your personal data and any additional information submitted or obtained during recruitment process will be stored in Sweden at a third party service provider. A contract with rules for handling personal data is set-up with the service provider in order to fulfil any legal requirements.
Your personal data will be deleted not later than one year after your last system access in the recruitment tool if not requested earlier by yourself. Some data may be retained for longer periods, if local records retention rules require doing so.
You have the right to object to our use of your personal data for direct marketing purposes.
If you have any questions or concerns regarding our policy, want to correct or delete your personal data, please do not hesitate to contact us at firstname.lastname@example.org.